Band
Handout - New York Trip 2005
MONEY
1.
Needs - meals (2) on bus going down & returning (total of 4);
app. 3 more for a total of 7.
2. Optional -
Money for mementos, snacks, t-shirts, etc.
What to
Pack
To
include but not limited to:
1.
Uniform - complete w/ gloves, hat & box, shoes, black/blue
socks.
3.
Travel clothes - comfortable, modest, and warm
4.
Swim suit & towel - optional - if time for hotel
pool
5.
Soap, shampoo, deodorant, etc.
6.
Jammies
7.
Outfit for return trip
8.
Instrument!!
9.
Pillow for bus...you’ll be glad you did
10.
One (1) medium suitcase, One (1) carry -on, Uniform in
bag
11.
Munchies for trip...in carry-on
Emergency Phone
Numbers
Mr
Lutz’s Cell - 740-815-3409 - Emergencies ONLY
Tour
Company - Ameritours - 1-800-466-3868
Hotel
, Sheraton Meadowlands - 1-201-896-0500
Chaperone
Responsibilities
1. Understand the trip philosophy; Be familiar
with the itinerary and the rules/regulations.
2. Abide by the trip
regulations; set a good example
3. The welfare of our students
MUST be our prime consideration; get to know the students, share in
their activities and conversations.
4. Approach your duties as an
“advisor”, as opposed to policeman.
Student
Supervision
1. Assist in group control on the bus, in restrooms,
restaurants, at the hotels and on tours
2. Assist students with
uniform problems, instruments cases, personal effects.
3. If you
should observe a student breaking a trip rule or behaving improperly,
try to solve the
problem as inconspicuously as possible; avoid embarrassment to the
student, yourself, and the
band.
4. Rather than engaging in an argument or physical
restraint, inform the directors if you experience
disrespectful or uncooperative behavior from a student; directors
will handle all disciplinary action
5.
Interference by persons outside our own entourage MUST be reported to
the directors/hotel management immediately!
Bus Duties
1.
Help load and unload equipment and baggage
2.
Make frequent trips up and down the aisle of the bus.
3. Check the
bus restroom occasionally.
4. Help keep the bus clean - garbage
bags are usually provided.
5. Take attendance after each time we
return to the bus.
6. Keep the students on the bus; wait for
specific instructions.
Personal Health
1. If a student
or adult becomes ill, injured, emotionally upset or fatigued, notify
the nurse chaperone and directors immediately.
2. The
directors must be notified if/when a student needs medical attention
beyond our capabilities.
Meals
1. Chaperons will eat
first and try to finish early in order to supervise bus boarding;
Directors will eat last and will make final check of the
restaurant/hotel before departures.
Hotel Conduct
1.
All chaperons will notate rooming assignments; chaperons will locate
the rooms they are responsible for while students are checking
in.
2. Each chaperone will be assigned specific rooms to check
at lights out, review the upcoming day’s schedule and
announcing any changes.
3.Be alert for any misuses of rooms or
any other improper nocturnal activities; report concern to directors.
4. We will have an evening security guard on duty all
night...they will keep others way from us, and see to it there are no
late night wanderings.
RULES AND REGULATIONS -
New York trip 2005
The Olentangy Marching Band has been
selected to perform as one of 25 high school bands from around the
country for the 60th anniversary of the end of WWII as well as the
Nation‘s Parade - for Veterans. These selections come as a
result of hard work and discipline on your part. Let us maintain the
high degree of excellence and determination that we have exhibited
this season that got us these selection!
To undertake a trip
of this magnitude has required and will require much from each band
member, his/her parents, and the directors in the way of
understanding and cooperation. The enormous amount of time invested
in planning, fundraising, and rehearsing demand a serious commitment
from each of us to see that all operates smoothly.
PARENTS:
Please review with your band student the responsibilities required
during this trip. Please cover the general behavior and all
regulations contained herein. Please do not hesitate to contact Mr.
Lutz should you have any questions.
The rules in the Olentangy
Student Handbook will apply to this trip, since it has been approved
by the school board. The band handbook rules also apply. So there is
no confusion, the following has been added.
STUDENT
RESPONSIBILITY
It is expected that all students on this trip
will conduct themselves in the appropriate manner. Bad behavior
reflects on our school, community, and band.
Smoking
and/or the possession or use of illegal drugs, alcohol or their
paraphernalia will not be tolerated.
There
will be no leaving the hotel premises for any
reason.
Negative
behavior that is detrimental to the group or success of the trip (as
determined by the directors) will not be tolerated.
Students
found in violation of the above will be sent home immediately at
their family’s expense.
Each
person is expected to be polite and courteous to the chaperons, hotel
staff, tour guides, food service personnel, etc. “Please”
and ”Thank you” should be a regular part of your daily
vocabulary. We want people to feel glad we cam and not rejoice at our
departure!
Punctuality - Many elements of this trip are
structured around a precise timetable. It is vitally important that
all students are fully aware of specific times for scheduled events
and that each makes a personal commitment to be ON TIME.
Luggage
Each
student will be permitted to bring one MEDIUM suitcase, a carry-on
bag, garment bag with band uniform, and their instrument. The
suitcase and instrument will be carried underneath in the luggage
compartment. The carry-on will be stored in the overhead compartment.
Please be sure all items are properly identified. Roommates should
plan accordingly to avoid bringing four each of radios, hair dryers,
etc. Personal audio only with ID. headphones may be brought
along on the bus.
Clothing
School
type clothes are fine for daytime events. You may wish to bring a
nice outfit for the awards and dinner dance. And a
must....Comfortable walking shoes!
Hotel
Rules
Visitation
is permissible prior to announced lights out times. There will be NO
visiting rooms of the opposite sex. Noise level MUST be kept to a
minimum...especially on some of our late returns or check ins. You
must remain in your assigned room from lights out to breakfast. NO
EXCEPTIONS!
Phone Calls - don’t, Because you will be
billed for them. Use the pay phones in the lobby, or your cell.
CHECKLIST
OF NEEDED ITEMS
1 Suitcase
- Name, Address, and band name on tag
1 Carry
on Bag - same as above
1
Instrument be sure to take all
necessary reeds, oil, etc.
Name,
address, and band name on a tag
1 Garment
Bag - Full Uniform with suspenders, gloves, shoes,
etc.
Name,
address, and band name on a tag
Bring comfortable
shoes
Bring swimsuits if you wish to swim at the pool
Combine
items: One person per room bring an alarm clock, hair dryer,
etc.
The carry on bag will be the only piece of luggage that
you will have access to until we get to our Hotel (or home).
Please plan accordingly
Ripped jeans and shirts w/wo
questionable designs or messages are not appropriate while on this
tour.
Take along this paper and itinerary (in
carry-on)
Itinerary - in a nut
shell
November
10
-
5
am - be here with all your luggage & instrument for
checking
after
being checked - load luggage & equipment - DO NOT GET ON
THE BUS!
6
am - get on bus when told to, and LEAVE
breakfast on road - you
pay
lunch
on road - you pay
app.
5:00 pm - arrive at New York University - food court - meal coupon
provided
app
. 6:30 pm - Empire State Building
9
pm - check into hotel
11
pm - in bed, bed checks, and lights out
11
- 7:30 am - buffet breakfast at hotel - in bibs, etc - NO
UNIFORM COATS
then leave for
downtown
10
am - ceremony - Eternal Light Monument - Madison Square
Park
TBA
- Step off in parade
After
parade - taken to Intrepid Museum - perform on deck - stand &
play
7
pm - From performance - directly to awards and dinner/dance
11:00
pm - return to hotel, lights out
12
- 7:30 am - buffet breakfast at hotel & check out of
Hotel - LISTEN TO
CHAPERONES FOR PROCEDURE (the
night before at bed checks)
after
breakfast - to town for walking tour of 9/11 memorial, wall street,
lower
Manhattan (shopping!)
12
noon - lunch - you pay
2 pm - Lion King - New Amsterdam theater, West 52nd
Street
lunch
on own
5:00
pm - depart for home
Dinner
stop app 9 pm - you pay
13
- 4:00 am - arrive at school